Procurement Guidelines
Procurement is the overall process of acquiring goods, civil works and services which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract or the useful life of an asset.
UNDP manages procurement activities by adhering to the following general principles:
- Best Value for Money
- Fairness, Integrity, Transparency
- Effective International Competition
- The Interest of UNDP
Depending on the nature and size of the project and its procurement elements, UNDP may use any of the following competitive methods set our in UNDP relevant guidelines to procure goods, civil works or services:
- Open International Competition
- Limited International Competition
- Local and/or National Competition
The types of solicitation practiced by UNDP are as follows:
- Expression of Interest (EOI) - Written communication by a supplier to provide information about its products, resources, qualifications and experience, in response to a particular EOI
- Request for Quotation (RFQ) - Less formal solicitation, value below US$ 100,000, standard specifications, product readily available on the market
- Invitation to Bid (ITB) - Formal solicitation, mainly for goods, value above US$ 100,000, lowest price compliancy and technical competency determining factors
- Request for Proposal (RFP) - Formal solicitation, mainly for services, value above US$ 100,000, requirements possibly met in various ways, overall best solution will win the contract, not necessarily lowest price
